Department of Justice
Chapter 137
Division 47
MODEL RULES PUBLIC PROCUREMENTS FOR GOODS OR SERVICES
137-047-0620
Documentation of Award
(1) Basis of Award. After Award, the Contracting Agency shall make a record showing the basis for determining the successful Offeror part of the Contracting Agency's Procurement file.
(2) Contents of Award Record. The Contracting Agency's record shall include:
(a) For Bids:
(A) Bids;
(B) Completed Bid tabulation sheet; and
(C) Written justification for any rejection of lower Bids.
(b) For Proposals:
(A) Proposals;
(B) The completed evaluation of the Proposals;
(C) Written justification for any rejection of higher scoring Proposals; and
(D) If the Contracting Agency engaged in any of the methods of Contractor selection described in ORS 279B.060(6)(b) and OAR 137-047-0261, Written documentation of the content of any discussions, negotiations, best and final Offers, or any other procedures the Contracting Agency used to select a Proposer to which the Contracting Agency Awarded a Contract.
Statutory/Other Authority: ORS 279A.065
Statutes/Other Implemented: ORS 279A.065
History:
DOJ 10-2011, f. 11-29-11, cert. ef. 1-1-12
DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05